Top 5 CRM for Music Producers in 2026

As a producer, your network is even more valuable than your catalog.

But most producers lose placements for a simple reason: no system. DMs are scattered, follow-ups are random, old buyers are forgotten, and warm leads cool down because life gets busy.

A good CRM fixes that. It helps you track who you talked to, what you sent, when to follow up, and who is most likely to convert.

Why Music Producers Need a CRM

You do not need a "corporate sales machine". You need a repeatable relationship workflow:

• Collect contacts from BeatStars, Instagram, forms, collabs, and referrals
• Segment by genre, mood, region, budget, and relationship status
• Follow up consistently without spamming
• Know who opened, replied, ghosted, or is ready for a new pack
• Track opportunities like leases, exclusives, loop collabs, and placements

Without this, outreach feels like chaos. With this, it becomes compounding momentum.

How We Ranked These CRM Tools

For this list, we focused on what actually matters for producers:

• Outreach fit: Can you run real beat/loop outreach, not just store contacts?
• Relationship clarity: Can you see who needs a follow-up today?
• Automation: Can you reduce repetitive tasks and stay consistent?
• Pricing for indie budgets: Is it realistic for solo producers and small teams?
• Scalability: Can it grow with you from first sale to full roster operation?

1. Producerfury - Built for Beat and Loop Outreach

Why It's a Good Option

Producerfury is the best CRM for music producers because it is built around your actual workflow: finding artists, building contact lists, and sending beat/loop packs consistently.

This is not "generic CRM + lots of setup". It is producer-first by default:

• Contact Finder for Instagram outreach
• Beat and loop pack sending workflows
• Email automations made for producer outreach cadence

If your goal is placements and repeat sales (not just storing contacts), this is the strongest fit.

The Catch

Producerfury is intentionally opinionated around producer workflows. If you need a broad enterprise stack with complex custom departments, invoicing systems, or heavy non-music pipelines, a generic CRM can be more flexible.

In short: if you are a producer who wants a focused machine for networking and pack sending, it is ideal. If you need a giant all-purpose business suite, look elsewhere.

Pricing

At the time of writing, Producerfury offers:

• Starter: Free plan (includes email sending and outreach basics)
• Growth / Professional: Paid tiers for higher outreach and sending limits
• Yearly billing: Discounted vs monthly

Pricing can evolve, so always confirm the latest details on the official page.

Key Features for Beatmakers

• Contact Finder + DM workflow: Search Instagram profiles, collect contact paths, and start outreach quickly
• Pack-first workflow: Build and send beat/loop packs instead of random one-off emails
• Automations: Keep outreach running on autopilot so you can focus on music
• Safe email sending logic: Schedules sends over time to respect provider limits

2. HubSpot CRM - Best Free General CRM to Start Strong

Why It's a Good Option

HubSpot is one of the best options if you want a free, scalable CRM foundation. It gives you contact management, deal pipelines, tasks, email tracking, templates, and scheduling in one ecosystem.

For producers who are moving from spreadsheets and need a serious but beginner-friendly system, HubSpot is a strong second choice.

The Catch

HubSpot gets expensive when you scale into advanced paid features. It is powerful, but many producers will never need all of it.

Also, it is not music-specific. You will need to create your own producer pipeline logic.

Pricing

• Free CRM: Available with core CRM tools
• Starter: Paid plans start around entry-level per-seat pricing (varies by market and promos)
• Higher tiers: Can become costly quickly if you need advanced automation/reporting

Key Features for Beatmakers

• Contact + deal + task management in one place
• Visual pipeline to track opportunities (leases, exclusives, placements)
• Email tracking and notifications for better follow-up timing
• Meeting links and templates for smoother communication
• Large integration ecosystem for future expansion

3. Streak - Best Gmail-Native CRM for Solo Producers

Why It's a Good Option

If your whole business lives in Gmail, Streak is a very practical CRM. It runs inside your inbox, which means less friction and faster adoption.

For producers doing manual outreach every day, this matters a lot. You can track conversations and move leads through stages without switching tabs all day.

The Catch

Streak shines if you are committed to Gmail. If you use a different email stack or need broader non-email workflows, it may feel limiting.

Pricing can also climb for teams because it is per-user.

Pricing

At the time of writing:

• Free tools: Includes email power tools (including limited daily mail merge)
• Pro: Around $49/user/month billed annually
• Pro+: Around $69/user/month billed annually
• Enterprise: Higher custom/team-tier pricing

Key Features for Beatmakers

• CRM pipeline directly inside Gmail
• Mail merge + automated follow-ups
• Open/link tracking to prioritize warm contacts
• Shared pipelines for producer teams/managers
• Integrations with Google Workspace and LinkedIn capture

4. folk - Best Relationship CRM for Multi-Channel Networking

Why It's a Good Option

folk is built around relationship quality and outreach coordination. It is great for producers who juggle artists, managers, collaborators, and brand contacts across multiple channels.

Its contact enrichment, campaigns, and follow-up workflows make it useful when your network grows beyond what email threads can handle.

The Catch

folk is not the cheapest option for solo producers on tight budgets, especially as team size grows. Some usage limits (messages/enrichment/AI credits) depend on plan.

You may also need a bit of setup to shape it around music-specific workflows.

Pricing

At the time of writing:

• Standard: Around $20/member/month billed yearly
• Premium: Around $40/member/month billed yearly
• Custom: Higher-tier plans for larger teams

Key Features for Beatmakers

• Contact enrichment to fill missing profile data
• Email campaigns and sequences
• Pipeline management with flexible views
• LinkedIn extension + email/calendar/WhatsApp sync
• Follow-up assistants and campaign analytics

5. Pipedrive - Best for Pipeline Discipline and Deal Closing

Why It's a Good Option

Pipedrive is excellent if your workflow is deal-heavy: exclusives, sync opportunities, placements, and recurring collab negotiations.

Its biggest strength is pipeline clarity. You can see exactly what stage every opportunity is in, what task is next, and where deals are getting stuck.

The Catch

There is no forever-free plan, and some useful capabilities come as add-ons.

It is more sales-pipeline oriented than creator-marketing oriented, so producers focused on newsletter-style growth may prefer other tools.

Pricing

At the time of writing (annual billing):

• Lite: Around $14/seat/month
• Growth: Around $39/seat/month
• Premium: Around $59/seat/month
• Ultimate: Around $79/seat/month

Add-ons (lead capture, campaigns, etc.) are priced separately.

Key Features for Beatmakers

• Visual lead/deal pipeline management
• Full email sync with tracking (on higher plans)
• Automations and nurturing sequences
• Contact timelines and meeting scheduler
• 500+ integrations

Which CRM Should You Pick?

If you want the quick answer:

• Choose Producerfury if your main goal is turning contacts into placements with producer-first outreach automation.
• Choose HubSpot if you want a strong free CRM foundation and room to scale later.
• Choose Streak if your workflow is 100% Gmail and you want speed with minimal setup.
• Choose folk if relationship management across channels is your top priority.
• Choose Pipedrive if you run many active opportunities and need strict pipeline discipline.

Conclusion

The best CRM for music producers is the one you will actually use every day.

For most beatmakers and loopmakers, Producerfury is the strongest first choice because it is purpose-built for producer outreach: finding contacts, sending packs, and automating follow-ups without all the generic CRM overhead.

Whatever you choose, do this in week one:

1. Import every contact you already have (BeatStars buyers, IG leads, past collabs)
2. Create clear pipeline stages (new lead, contacted, warm, sent pack, negotiating, closed)
3. Set follow-up rules so no warm lead goes cold
4. Review activity weekly and double down on what gets replies

That is how a CRM stops being "another app" and starts becoming your placement engine.